Conditions of Membership
1. Membership Period
1.1 You agree to become a member for the minimum period specified on the agreement form. During the whole of that time, you agree to pay regular payment fees even if you stop attending.
2. Membership Entitlements
2.1 Your membership entitles you to make full use of gym facilities. Classes and personal training services require additional membership and or training fees.
3.1 You shall pay the membership fee set out in the membership agreement by ezi debit in advance until your membership is terminated. For concession card users, payment is to be made in advance with cash or internet banking. We reserve the right to cancel your membership if fees remain outstanding for 14 days.
3.2 Swipe access card fee of $30 is charged on allocation of swipe card which will be refunded on return to us. If a replacement card is required, a further $30 fee is charged and the initial fee is forfeited.
3.3 If you are under 18 years of age, a parent or guardian must sign the membership application and guarantee to us any payments required as part of your membership.
3.4 We reserve the right to increase fees at any time after the minimum term of your agreement has ended. We will notify you in writing at least 30 days beforehand.
4.1 All contract fees include Goods and Services Tax (GST). Your fees will change in line with any government GST rate changes, even if you are inside your minimum term.
5. Renewal of Membership
5.1 When the minimum term of your membership is due to end, you can renew it before the date it expires at your current rate. By renewing your membership, you agree to the current membership terms that apply at the time.
6. Suspension of Membership
If you have joined on a 3 or 6 month minimum term contract, you may not suspend your membership during this time. If you have joined on a 12 month minimum term contract, then you may suspend your membership once during the 12 month term for a period of up to 1 month. The expiry date of your membership will extend by the suspension period. You must give at least 7 days notice in writing of your intention to suspend your membership.
7. Transfer of Membership
7.1 You can transfer the rights and obligations of your membership to any person that meets our membership criteria on payment of a $50 transfer fee.
8. Variation of Membership
8.1 We may at any time with reasonable notice to you vary the terms and conditions of membership including opening and closing hours, class times and services and facilities offered.
9. Cancellation of Membership
9.1 You may only cancel your membership during the minimum term of your contract period if you become sick or incapacitated. You must provide a certificate from a qualified medical practitioner which provides evidence of your illness or incapacity resulting in you being unable to exercise and complete the terms of your agreement. Cancellation will apply from the date we are provided with such medical confirmation.
9.2 If you wish to cancel for any other reason, you can do so by paying out the remainder of your contract at the amount that would otherwise have been payable.
9.3 We may terminate your membership at any time by giving you notice in writing if you breach any term of this agreement, or behave in a way that in the sole opinion of BFPT is seriously inappropriate including;
a) carrying out any illegal, offensive or unsafe activity on club premises
b) breaching gym rules or protocol
9.4 If we do terminate your membership because of any breach of this agreement or gym rules or protocol, you must pay any fees owed to us in accordance with the membership agreement.
10. Health and Safety
10.1 You must be at least 14 years of age to use the gym and its facilities.
10.2 We may choose to refuse your membership application on medical grounds until you have clearance from a General Practitioner.
10.3 You agree that you do not know of any medical or other reason why you cannot take part in exercise. You also agree that you will inform us of any change in these circumstances throughout the term of your membership. If you are in any doubt, we strongly urge you to seek expert advice before commencing any exercise programme.
10.4 You will not use gym facilities while suffering from an illness which presents a risk to other members.
10.5 The Elmwood Fitness Pavilion is an unsupervised fitness facility. You agree to accept all risks associated with using exercise equipment and exercising alone without the presence of an instructor/trainer.
10.6 We can refuse entry to anyone including members at our discretion.
11 Related Services
11.1 Various contractors provide some services from our premises such as personal training. Service fees are paid directly to them by you and we are not responsible for those fees.
11.2 Our contractors are in no way part of our business nor business partners of ours and we are in no way responsible for their actions or services offered.
12. Your Responsibilities
12.1 You agree to abide by and respect the rules of the gym as set out in these terms and conditions and displayed at the gym.
12.2 Suitable clothing and enclosed shoes must be worn in any exercise areas. We also ask you to consider your personal hygiene when visiting our gym. Please wear deodorant and please use a clean towel when you use the equipment, including the exercise mats.
12.3 You are responsible for using the gym facilities and equipment correctly, including adjusting levels or settings. If you are not sure how to operate any equipment, please see a trainer for assistance before using it.
12.4 We do not provide security lockers, so please keep valuable items with you. We try to ensure our premises are safe, but we cannot provide any guarantee. We do not accept responsibility for any loss or damage to any personal items.
12.5 You agree to tell us about anything that affects your membership and any changes to your
a) personal address
b) email address
c) contact numbers
d) any other personal information that may be relevant to your membership.
12.6 You are responsible for any damage to gym facilities caused by you through a wilful act or negligence.
12.7 You must comply with any safety or other notices that are displayed at the gym.
13. Our Liability
13.1 We will not be responsible:
a) For any loss incurred by you of any kind
b) For any loss, damage or theft of personal property which you bring into the gym;
c) For loss, damage or theft of your vehicle or any of its contents
d) for loss or damage you suffer caused by a third party, such as a personal trainer
e) for loss or damage you suffer caused by events which could not have been foreseen or prevented even if we had taken reasonable care and skill
14. Advertising and Publicity
14.1 We may sometimes film or photograph the gym and its activities. It is possible you may appear in the background. By signing this agreement, you agree to allow us to use your image in promotional and other business related material.